1962 Annual Meeting Minutes
Members of the family gathered in the graveyard at Monticello beginning at about 10:30 a.m. The President, George H. Esser, Jr.,called the family to the foot of the monument at about 11 :30 a.m. and asked that the wreath be laid by Sarah Lee Barnes, one of the younger members of the family and the granddaughter of the custodian, Mrs. Gilbert T. Rafferty .After a short memorial service conducted by the President, the members left the graveyard for the annual meeting at the Keswick Hunt Club.
MINUTES OF THE ANNUAL MEETING OF THE
MONTICELLO ASSOCIATION
May 20, 1962
George H. Esser, Jr., our president, greeted the assembled family at the Annual Meeting of the Monticello Association at the Keswick Hunt Club, following the delicious luncheon which had been arranged by our cousins, Margaret Taylor and Charlotte Rafferty.
It was moved, seconded, and passed that the reading of the minutes of the 1961 meeting be dispensed with.
The treasurer read the financial report, to be published separately.
The budget was presented by Gerald Morgan, Jr .and accepted by those present.
The following committees reported :
Executive-George H. Esser, Jr .
Historian-Olivia Taylor
Commemorative Volume-George Green Shackelford
Trustee--Robert H. Kean
Interment-George H. Esser, Jr.
The following people were elected Associate Members :
Mr. Donald Allan Devendorf
Mrs. T. J. Randolph VI
Mr. E. Alexander Rubel
The officers agreed to compile the Annual Report for 1961. Mrs. William Rotch will edit the 1962 Annual Report.
The President thanked our Charlottesville cousins for their help with the annual meeting; the Taylors and Mrs. Rafferty for the luncheon and Mrs. Rafferty for her work as custodian of the graveyard.
It was moved by Olivia Taylor, seconded by Gerald Morgan, Jr. and passed by the meeting that the Monticello Association present a framed picture of Thomas Jefferson to the nuclear submarine named in honor of Mr. Jefferson.
The chairman welcomed our guests, Mr. and Mrs. James Bear .
Robert Kean was appointed chairman of the Interment Committee. The retiring chairman, George Esser, reported that there had been 32 interments since 1940, representing a yearly average of 1 1/2. He brought to the attention of the meeting that within the next few years the Association will have the expense of fencing an additional 40 feet on each side of the present cemetery in order to enlarge it. N o action was suggested for the present.
Jefferson Randolph Kean was appointed chairman of the Membership Committee. Mary Betts Anderson and Margaret Beverley Taylor were selected as his committee.
George Shackelford reported that the work on the Commemorative Volume was progressing well, and that he hoped to have it in the hands of the Princeton University Press by spring of 1963, with January 1, 1963 to be the deadline for subscriptions.
John Randolph gave the report of the nominating committee. The incumbent officers were nominated and elected to serve another year .
On the motion of Clelia Waring and second of Martha Stevens, it was voted to investigate the impossibility of a party to be held at Monticello after closing hours for visitors, for members of the Monticello Association who arrive in Charlottesville on Saturday before the annual meeting. After some discussion, Mrs. Waring was appointed chairman to investigate the type of party, time, and financing.
On the motion of John Randolph and the second of Virginius Shackelford, those present gave the Keans a rising vote of thanks for their party of the night before.
Thanks and appreciation were extended to the Hospitality Committee under Margaret Taylor for the luncheon at the Hunt Club.
The secretary reported that members were currently listed in 32 states, District of Columbia, Colombia, South America, England, Germany, Mexico, and Lebanon.
The meeting was adjourned.
BUDGET OF THE MONTICELLO ASSOCIATION FOR THE YEAR 1962-63
| Revenues | ||
| Dues and Contributions | $ 920.00 | |
| Reserve for Publication of 1961 Report | 325.00 | |
| Reserve for Expenses of Commemorative Volume Committee | 356.00 | |
| $1,601.00 | ||
| Expenditures | ||
| Maintenance of the Graveyard | ||
| a. Expenses of Custodian | $250.00 | |
| b. Special maintenance expenses | 50.00 | |
| c. Contingency | 50.00 | 350.00 |
| Publication of Annual Report | ||
| a. 61-62 Report | 325.00 | |
| b. 62-63 Report | 325.00 | 650.00 |
| Expenses of the Secretary-Treasurer | 75.00 | |
| Public Liability Insurance for graveyard and surrounding area | 20.00 | |
| Expenses of the Commemorative Volume Committee | 356.00 | |
| Wreath for Mr. Jefferson's grave, Annual Meeting | 15.00 | |
| Expenses of the Annual Meeting and Luncheon | 55.00 | |
| Framed Print of Mr. Jefferson for the U.S.S. Thomas Jefferson (SSBN 618) | 50.00 | |
| Contingencies | 30.00 | |
| $1,601.00 |
REPORT OF THE HISTORIAN
MONTICELLO ASSOCIATION
May 20, 1962
1. Besides being custodian of the Archives of the Monticello Association and of surplus copies of the Annual reports, your historian has been working for a number of years on compiling a list of descendants of Thomas Jefferson. This is a last call for names of and information about the descendants. I have kept my card file up-to-date but in a few months the list and the index must be typed before printing in the COMMEMORATIVE VOLUME.
2. I have answered letters in regard to genealogy or family information.
3. Mr. Alfred Bush, Assistant to the Editor of THE PAPERS OF THOMAS JEFFERSON, now being published by the Princeton University Press, has finally decided that the four or five plaster busts of Thomas Jefferson ( owned by various members of the family—One owned by the Foundation at Monticello) are reproductions of a plaster original ( now destroyed ) which was modeled from life at Monticello on May 24, 1819 by Peter Cardelli. Mr. Bush and the Thomas Jefferson Memorial Foundation have published a beautiful catalogue (illustrated) of an exhibition of LIFE PORTRAITS OF THOMAS JEFFERSON.
4. We owe our appreciative thanks to Mr. James A. Bear, Curator, Thomas Jefferson Memorial Foundation, for the fine research work which he has done in regard to Mr. Jefferson and Monticello. A number of his studies have been published.
5. I should also like to report on the USS Polaris submarine, THOMAS JEFFERSON, launched at Newport News, Virginia on February 24, 1962. Some members of the family attended the launching and the luncheon which followed. In January, before the launching, I received a letter from the Prospective Commanding Officer , Commander Leon H. Rathbun, Jr. asking my advice in regard to symbology, motto, portrait, etc., which would be appropriate to a ship named after Thomas Jefferson. After consulting Mr. James A. Bear and Dr. Dumas Malone, I sent him suggestions on all these matters. In the Commander's letter of thanks to me, he wrote, "1 am pleased and impressed with the portrait of Jefferson which I had never seen before. I intend to obtain the large print and have it suitably framed for our wardroom." The small print I sent him was of the portrait of Jefferson by Rembrandt Peale. Bob Kean and I think it would be a very nice thing for our Association to give to the USS THOMAS JEFFERSON the large print of Thomas Jefferson suitably framed with a metal plate attached indicating that the picture is the gift of the Association 0f Descendants of Thomas Jefferson. I now so move.
* * *
Let me say in conclusion, that I am always glad to do anything that I can to help the Association or anyone of the members.
OLIVIA TAYLOR
Historian, The Monticello Association